If you've been told that employees with an Individual Taxpayer Identification Number (ITIN) can't be added to payroll, you're not alone.
Business owners contact Baron Payroll every week after hearing the same thing from their current payroll provider:
"Our payroll company says they can't put employees with ITINs on payroll."
In many cases, the problem isn't the law—it's the payroll provider's software or internal policies.
At Baron Payroll, helping businesses add eligible employees with ITINs to W-2 payroll is one of our specialties.
Yes.
Baron Payroll helps businesses add eligible employees with ITINs to payroll as W-2 employees, even when other payroll providers have said it couldn't be done.
We've worked with companies across construction, fire suppression, commercial ventilation, landscaping, cleaning, manufacturing, home healthcare, and many other industries that employ workers with ITINs.
Many payroll platforms were designed around traditional employee onboarding and don't properly support payroll for employees with ITINs.
Rather than offering a solution, some providers simply tell business owners it isn't possible.
Unfortunately, that often leaves employers believing they have only two options:
Neither option is appropriate simply because a payroll system has limitations.
Your payroll provider's software shouldn't determine how you manage your workforce.
Every implementation is different, but most new clients are onboarded within three to five weeks.
The timeline depends on factors such as:
Our implementation team guides you through the process from start to finish, helping collect the information needed so your transition is as smooth as possible.
As with any payroll implementation, we'll gather the information required to process payroll accurately.
This typically includes:
Our implementation specialists work with you throughout the process so you know exactly what's needed at each step.
Many of our clients didn't come to us because they were looking for a new payroll company.
They came because they needed a payroll provider that could handle employees with ITINs.
In addition to supporting eligible ITIN workers on payroll, Baron Payroll provides:
Instead of calling a different representative every time you need help, you'll have a dedicated account manager who knows your business.
If your current payroll provider has told you they can't add employees with ITINs to payroll, it may be worth getting a second opinion.
For many businesses, the limitation isn't the law—it's the payroll platform they're using.
Baron Payroll has been helping businesses solve this challenge for more than 20 years.
If you're wondering what it would cost to switch, use our Instant Price Calculator to receive a personalized quote in just a few minutes—no sales call required.
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