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Managing payroll is already complex, and adding ITINs to the equation can make it feel even more complicated. At Baron Payroll, one question we get all the time is, "How do I pay my ITIN workers?" And the short answer is... In order to stay compliant, you shou...
Whether you own a store, a restaurant, or provide services, knowing how a POS system works can really help your business run better. Many people think POS systems are just for making sales, but they do much more. They help you manage your products, keep track ...
As a business owner, correctly classifying workers is critical for legal compliance and financial stability. Misclassifying Individual Taxpayer Identification Number (ITIN) workers as 1099 independent contractors can lead to severe legal and financial repercus...
Choosing a new payroll provider is a big decision for any business owner. It involves worrying about costs, whether the service will be good, and finding a company that really gets what your business needs. Many owners are fed up with slow responses from their...
If you run a business with union workers, getting payroll right is crucial. It’s about more than just paying wages; it involves following specific rules set by union agreements, obeying labor laws, and managing complex details like benefits and deductions. Thi...
Choosing between do-it-yourself (DIY) and full-service payroll options is a critical decision for business owners. It impacts not just the financials but also the efficiency and reliability of payroll management. At Baron Payroll, we understand the importance ...
When it comes to managing your business's payroll, UKG and ADP stand out as the granddaddies of HR and payroll services, offering robust tools to simplify paying your team and managing tasks. But the real question is, UKG vs. ADP, which payroll platform is the...
Feeling stuck with your current payroll service? You're not the only one. Many business owners face challenges like slow service, mistakes in payroll, and rigid plans that just don't fit their unique needs. These issues can really throw a wrench in your day-to...
For many business owners, the idea of adding ITIN (Individual Taxpayer Identification Number) workers to their payroll might seem like uncharted territory. And you might be wondering, are the benefits of adding ITIN workers to your payroll worth it? The short ...
If you're running a business, knowing about an Individual Taxpayer Identification Number (ITIN) can really help you out, especially when it comes to hiring and paying your team. An ITIN isn't just for filling out tax forms; it's a key that unlocks a bunch of p...
Managing payroll is a pivotal aspect of running a business, but it often comes with its share of challenges and questions. What do you need to know to do payroll? This guide is designed to address the most common concerns and questions business owners have abo...
As a business owner, you're always looking for ways to streamline operations and save a few bucks where you can. It might be tempting to use your cash register (or point of sale system) to keep track of when your employees are clocking in and out. After all, i...
New York business leaders, we have some encouraging news to share from the New York Department of Financial Services (DFS) regarding the Paid Family Leave (PFL) program. Starting in 2024, the financial contributions required for PFL will decrease, benefiting b...
New Jersey employers find themselves at a crossroads in the ever-evolving landscape of payroll compliance due to recent clarifications from the state's Department of Labor (DOL). The issue involves using Individual Taxpayer Identification Numbers (ITINs) to pa...
As a business owner, managing payroll efficiently is crucial to your success and the satisfaction of your employees. That's where UKG comes into the picture, offering a comprehensive solution that covers not just payroll but also HR and timekeeping. It's essen...
Understanding the differences between an Employer Identification Number (EIN), an Individual Taxpayer Identification Number (ITIN), and a Social Security Number (SSN) is crucial for business owners. These identifiers serve distinct purposes, especially in the ...
If you're wondering whether everyone has an ITIN number, you're not alone. At Baron Payroll, we understand that questions about ITIN (Individual Taxpayer Identification Number) are common among employers and employees. So, we made this guide to get those quest...
At Baron Payroll, we're here to help simplify HR for you, offering services that cover everything from payroll to compliance. Let's break down the five key roles of HR in a way that's easy for any business owner to understand.
As a business owner, you know it's the law to give your employees detailed pay information, whether that's online or a paper pay statement. But what if tax time comes for your employee, and they find out their income taxes weren't withheld correctly from their...
This guide will walk you through the 2024 W-4 form, emphasizing the practical application of each section to simplify the process.
With more people working from home these days, there's a new tax challenge you might face: the chance of being taxed twice. At Baron Payroll, we want to make this topic easy to understand so you know what to do and can minimize your tax payments.
Navigating the world of employee benefits can be complicated. And one key question many employers face is, "Can my ITIN workers, or workers without social security numbers, be included in the company's group health insurance plan?" At Baron Payroll, we get thi...
If you're running a business, you might know how tricky it can be to handle payroll, especially for workers with an ITIN instead of a Social Security Number. You might have faced challenges in getting these workers on your payroll and providing them with a W-2...
As a payroll company that often works with ITIN workers, we hear this question all the time: "How can we add people as W-2 employees if they're not allowed to work?" The bottom line is... It doesn't matter if someone has an SSN (Social Security Number) or an I...
If you're in the construction business and wondering, "Can I include ITIN workers in my construction unions?" you're not alone. At Baron Payroll, we always get questions about ITIN workers and unions. So, the short answer is YES, you can add ITIN workers to yo...
Let's talk about something we all face: juggling multiple systems to keep our businesses running. You've got Trello for projects, Excel for finances, and Google Docs for everything else, and before you know it, you're drowning in a sea of tabs and apps and was...
Managing paid time off (PTO) effectively is crucial for small businesses. Traditional methods like the 'honesty policy' or a standard two-week vacation allocation without proper tracking can lead to financial and administrative challenges. At Baron Payroll, we...
In the world of business, managing payroll effectively is not just about compliance; it's about understanding the costs involved and ensuring accuracy in every aspect. This guide delves into the common payroll errors that can impact your bottom line and how to...
When it comes to managing a business, understanding who handles payroll is crucial. Payroll isn't just about paying salaries; it's a complex process involving legal compliance, financial management, and employee satisfaction. Let's explore some common question...
If you're a small business owner who's dreading payroll, you're not alone. Understanding the importance of payroll is crucial for every business owner, whether you're in the service industry or running a construction company. Let's dive into some common questi...
Do you have ITIN Workers that you want on your payroll? Are you upset because your current payroll company can’t help? With Baron Payroll’s ITIN service, you can add your ITIN Workers to your payroll. But you might be thinking, “Why can Baron add my ITIN Worke...
Deciding how often to pay your employees is an important part of running a business. Paying your employees not only has to follow the law but also affects how happy they are and how much work your company has to do in managing payroll. This guide will look at ...
What is an ITIN? As an employer, understanding various tax identification numbers, such as ITIN and SSN, is crucial for managing a diverse workforce. Let's dive into what ITIN means, how it differs from SSN, and how Baron Payroll can help.
As a payroll company that will put your ITIN workers on your payroll, one question we always get is: "Do I need to withhold Social Security and Medicare taxes from my ITIN workers since they don’t have a Social Security number?" It’s a great question, and the ...
As a payroll company, one question we get all the time is, “What is an ITIN, and why do you need one?”. Here's the short answer: ITINs are issued by the Internal Revenue Service (IRS) to individuals who are required to have a U.S. taxpayer identification numbe...
At Baron Payroll, we understand that payroll taxes can often seem complicated and overwhelming. That's why we're here to answer the most common questions we receive from employers, especially those in the white-collar services and construction sectors. Our goa...
In this article, we'll explore how payroll companies operate, their revenue models, the general workings of payroll, the costs involved, the benefits of outsourcing payroll, and the advantages of having a payroll company.
For business owners in New York (NY) and California (CA), there's an important update regarding the Federal Unemployment Tax Act (FUTA) that demands attention. This article breaks down why these two states must pay double the amount for FUTA tax again this yea...
If you're getting ready to work with Baron Payroll, you might be wondering, "When can I start?" This guide will explain the steps to switch to Baron Payroll and show how you can help make the process faster.
The Federal Unemployment Tax Act (FUTA) is a critical federal payroll tax funding unemployment programs. In 2023, businesses, especially in California, New York, and the Virgin Islands, need to be particularly cautious as they will face increased FUTA tax expe...
If you're a small business owner who's dreading payroll, you're not alone. Understanding how to effectively manage payroll is crucial for ensuring compliance with employment laws and for maintaining the financial health of your business. So, with that in mind,...
Hiring ITIN workers can be confusing and there's a lot of misinformation out there. It's important to know what's true and not when adding ITIN workers to your payroll. This article will address common misunderstandings and will help ensure your business is we...
When it comes to changing service providers – whether it's your landscaper, bank, payroll provider, or physician – the decision is rarely taken lightly. At Baron Payroll, we get that it's a big choice, especially for something as important as payroll. We're go...
Many of you are wondering about the status of your Employee Retention Credit (ERC) refunds and why there's a delay. The truth is that the IRS is currently swamped with ERC claims, leading to longer processing times. Our tax team has observed that refunds are t...
Labor law posters are more than just pieces of paper hanging on the wall; they are essential tools for communicating important legal rights and responsibilities to your employees. And while most employers are aware that they need to display these posters, we g...
When it comes to payroll, mistakes can happen, and when they do, time is of the essence. The process of correcting mistakes and reversing payroll, however, is not as straightforward as one might think. As an employer, you're likely wondering: Can payroll be re...
Ever wonder if it's a good idea to have separate bank accounts for payroll and your day-to-day business expenses? You're not alone. The short answer? It's usually a good idea. But let's dig deeper to really understand if this makes sense for you and your busin...
Switching to a new payroll service might seem overwhelming, but it doesn't have to be. The key is to ask the right questions to make sure your new service will meet your specific needs. Here are five questions you should ask any payroll provider and how Baron ...
Running a business comes with its fair share of challenges, and one area where you absolutely can't afford to slip up is payroll. So, the question is, "Can payroll be late?" And the short answer is: Yes, but it's not something that should happen often. Failing...
Labor laws are complicated for any business owner. And one of the aspects that often go overlooked is the necessity of compliance posters. So, the question is... What is poster compliance? Is it just a formality or a legal requirement? And what posters do you ...
Now that remote work has become the norm in most businesses, you might be wondering, "Do I need compliance posters for remote employees?" I know your time is valuable, so the short answer is... yes. But don't worry, if you're not sure where to start, this arti...
Navigating the complexities of workplace compliance is no easy task, especially when it comes to understanding which labor law posters you're required to display. In this detailed guide, we answer essential questions about compliance posters and direct you to ...
While your ITIN workers may bring valuable skills to your restoration business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your moving business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your trade business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your cleaning business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your home healthcare business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
If you're just starting your business, you might be wondering: Do I need to run payroll? I know your time is valuable, so the short answer is... If you have employees, then yes, you do need a payroll service. In this comprehensive guide, we delve into what pay...
While your ITIN workers may bring valuable skills to your manufacturing business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
Like most business owners, you might be wondering "Why payroll is important". And you might think of payroll as just another item on your to-do list, but it's actually much more than that. It's the heartbeat of your business. When you get payroll right, you're...
In an era where technology is rapidly advancing, the question on everyone's mind is: "Will automation take over jobs?" And more specifically, as a payroll company, one question we get all the time is, "Will payroll automation replace payroll managers? The shor...
One question we get all the time from small to medium-sized businesses is, can anyone do payroll? And while the answer is technically yes.... Keep in mind that payroll is a critical function that involves more than just cutting checks. In this article, we'll e...
Will payroll be replaced by AI? In this article, we'll delve into the capabilities of AI in the payroll sector, explore whether it can replace tax professionals, and discuss the future of payroll.
It's tempting to cut corners where you can, and payroll services might seem like a good place to start. However, opting for a cheaper payroll provider can end up costing you more in the long run. In this article, we'll delve into why investing in a more expens...
While your ITIN workers may bring valuable skills to your auto body business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
If you've ever wondered who sets the rules for payroll frequency, you're not alone. You may be wondering: How Often Should You Pay Your Employees? Is it the state, or do you, as an employer, have the freedom to decide? The answer is... it depends.
While your ITIN workers may bring valuable skills to your landscaping business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your construction company, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
Taxes can easily overwhelm even the most seasoned business owners. However, understanding the basics of taxation is crucial for maintaining compliance and ensuring the financial health of your business. In this article, we'll demystify the complex world of tax...
A question we get all the time is, “Can I use one payroll provider for our regular employees and a different payroll company for our ITIN workers?"
"Why is there a one-time implementation fee?" We get this question all the time because many of our clients come from payroll providers that don't charge an upfront fee. However, it's crucial to understand that quality comes at a price.
In the digital era, New York cyber security regulations are crucial for businesses. Whether you're in professional services or the construction sector, understanding these laws is essential. But don’t worry, if you’re a NY business, this guide will help you na...
Are you a business owner that's planning on hiring workers without Social Security Numbers (SSNs)? All they need are ITIN numbers!
Tax forms are complicated, especially for those new to the workforce or business owners looking to expand their teams. Two common forms that often raise questions are the W-2 and W-4 forms. After reading this article, you'll see the difference between these fo...
At Baron Payroll, we are experts at managing the complexities of adding your ITIN workers to payroll, and we’ve been doing this successfully for over 20 years. And the best part is that we’ve included our ITIN package for FREE with our payroll services.
You're probably staring at a couple of quotes, one much less expensive than the other. And you might be thinking… Isn’t payroll just payroll? Isn't it just a check or direct deposit that ends up in someone's bank account? So, what’s the difference between thes...
In this blog post, we'll talk about what's changed from the previous form and we'll give you a step-by-step guide on how to fill out the From I-9. Let's go!
Most business owners don’t encourage their employees to use Paid Family Leave because they’re worried it will cost them. After reading this article, you’ll know why you should let your employees take advantage of it.
Are businesses required to provide their employees with paid time off (PTO)? The answer is… Maybe. And by the end of this article, you’ll know the options businesses have for tracking employee PTO, the different approaches to categorizing time off, and how you...
Every business has its own way of keeping employee records, and saving them is some type of HR management system. The problem with this is that the traditional methods of handling HR management, such as relying on paper-based records, filing cabinets, or scatt...
Your employees can access over 40,000 ATMs to get their cash. Using a payroll card makes the payroll payment process hassle-free for your “unbankable” employees and gives them access to their cash.
Employee and HR compliance have become a minefield where a single misstep can lead to a disaster. So the big question is, is employee and HR compliance really that big of a deal? The short answer is… yes!
Payroll costs are a mystery to most new business owners, so we made this guide to make sure you're not caught off guard.
Sometimes your invoice can be hard to read. We're going to dive into what you’re paying for and what to do if you’re paying for services you don’t need.
You might be asking yourself, “Are time and attendance systems really worth the money?”. The answer is… yes! And by the end of this article, you'll know why.
If you're looking for an electronic time and attendance system, you might be wondering whether you should opt for a system with a one-time cost or one with a recurring fee. And you’re not alone!
Your biometric time clock is critical to your business operations. But what if your clock stops working?
Are biometric time clocks worth the money? By the end of this article, you'll know the pros and cons so you can decide what's best for your business.
And by the end of this article, you'll know the pros and cons of cost per transaction and PEPM, so you can decide what’s best for you and your business.
If you've been thinking about remote employee time tracking and whether or not you need to buy a time clock, you’re not alone. By the end of this article, you’ll know the answer!
Cloud based time and attendance systems can save you time and money. By the end of this article, you'll know why and how much it will cost!
How much do biometric time clocks cost? Read this short article to find out!
After reading this article, you’ll know the precise deadline to apply for ERC.
Are you a business owner who’s wondering where to mail your 941 x? After reading this article, you’ll know the exact mailing address to use when filing.
Are you looking for a better payroll company? If so, you might be concerned how much of YOUR time is needed to switch payroll companies.
How much does it cost to get an ITIN number for your employees? And can you add them to your payroll? Read on to find out!
Get serious support from local people you know and trust. With UKG providing all the cloud-based infrastructure, your personal data is safe and secure.
Congratulations on switching to Baron! The best part is that we'll do all the heavy lifting. Here's our easy 4 step process.
Shopping around for a new payroll company can be confusing. Find out how we aren't like most companies.
Off-the-Books vs. On-the Books, which is better? In this article, we’ll take an honest look at how much it costs the employer.
1099 vs W2 employee, which is better? In this article, we’ll take an honest look at the cost differences between paying employees as W-2 employees and 1099 independent contractors, and what it means for your business.
How much do payroll services cost? By the time you’re done reading this article, you’ll know!
Find out how how the Combo Face Reader and Finger Reader can benefit your small business!
Find out how biometric time clocks can help small businesses combat employee time theft like buddy punching!
Find out what the fingerprint time clock is and how it can benefit your New York business.
There’s an important direct deposit scam you need to know about called direct deposit diversion fraud and it’s costing businesses their hard earned money.
You have the difficult job of coming up strong passwords. This can be a daunting task. But don’t worry! We've come up with six ways to help!
Find out about the new SUI Rate for 2023 and what that means for you.
Find out what the biometric time clock is, the different types, how much they cost, and why they're better than other methods like manual punch cards.
Unsure what the IT-2104 form is? Don't worry, we've got you covered. This article will tell you why it's needed and how your employees should fill it out.
Working remotely has created challenges for companies to stay compliant with payroll taxes for remote employees. Follow this checklist to stay compliant!
So, you've gotten your tax paperwork, and you've noticed that your W2 wages are lower than your yearly salary. Find out why!
Wondering, can I hire someone with an ITIN Number? Learn how to include ITIN workers on payroll even though most payroll companies won't let you.
When it comes to payroll, don't underestimate the importance of working with a local payroll company. Here are three benefits you probably didn't know!
A biometric time clock like the facial recognition time clock provides a touchless way to clock in/out. But its benefits extend beyond germless surfaces.
As a business owner, you’re probably predicting January’s payroll tax expense to be the same as December’s. Unfortunately, that’s not the case.
Wondering which retirement plan is best for your small business? Here's a detailed comparison of Simple IRA vs 401k.
With so many choices, how do you know who are the best payroll companies in New York?
Can you hire someone without a Social Security Number? Most payroll providers won't allow you to. But Baron can and will!
Frontline healthcare and mental hygiene workers are eligible for a new bonus program to help compensate them financially for their efforts during Covid.
Scams are more sophisticated than ever, and small business owners are susceptible. Learn how to spot them before they become a bigger problem.
Baron Payroll designed the crawl walk run implementation strategy to make switching payroll companies painless. Read on to learn how it works.
The spread of hours pay rule in New York is unique to the area. Learn the ins and outs here in a New York minute.
Things are tough. It rains on the just and the unjust alike. The savvy though, bring umbrellas. Read on for tricks on how to survive a recession in 2022.
For your company to transition to the future, it is vital you know how to set employee expectations for remote work.
The NY UI IAS 2022 (Interest Assessment Surcharge) is due for New York State business owners. Read this to make sure you’re compliant.
Not sure how to handle employees with jury duty, voter leave, and/or military leave in NYC? Don’t sweat it, we’ve got you covered.
Disruptaphobes beware, there’s a new kid on the block, and they are taking the instant cash advance industry by storm with $255 payday loans online same day.
Onboarding employees and having trouble telling an IT-2104 from a W4, or frankly, a hole in the ground? Let us take you through the process step by step.
Find out when you will finally get your ERC refund check, and how to check your IRS ERC refund status while you wait.
Essentially a debit card, payroll paycards help employers pay workers who are unable to get a bank account. Like anything else, paycards have pros and cons.
Payroll Manager Christine Campanella shares her knowledge on payroll service portals, payroll taxes, labor law compliance, customer service, and more.
The ability to print checks on-demand with Printback checks can help your business avoid missing payroll while also saving time and money.
The NYC Salary Range Transparency Law Intro 134 mandates that jobs paid an hourly wage, or an annual salary must disclose the minimum and maximum paid salary.
On March 17, 2022, N.Y. ended the COVID-19 HERO Act requiring private-sector employers to implement workplace measures designed to combat airborne transmission.
By offering multilingual employee self-service portals in Spanish and other languages, payroll companies can help businesses recruit Spanish-speaking workers.
The MCTMT applies to your business if you’re withholding New York State income tax from wages and your payroll expenses exceed $312,500 in any quarter.
Failing to report new hires, including 1099 contractors in New York State within 20 calendar days could cost your business thousands of dollars in penalties.
Learn what your business must do to stay compliant with New York State Notice of Pay Rate Labor Laws, and how to fill out forms LS 54, 55, 56, 57, 58, and 59.
Few things are as disruptive to your business as when your local payroll company is sold to a national company, and you go from being a person to just a number.
New York State labor laws require employers to pay their workers on a regular weekly, bi-monthly, or monthly basis. It all depends on the type of work performed by your employee.
New York State Governor Hochul signs legislation requiring employees to be automatically signed up for the New York State Secure Choice Savings Program.
Choosing the best payroll company for your small business is a very important decision. HR and business payroll outsourcing is important.
Thanks to new IRS guidance, your small business owner wages may now qualify for receiving employee retention tax credit money.
This step-by-step how to guide is designed to help you understand and file your Employee Retention Tax Credit 941-X payroll tax refund.
Updated information on how to get your employee retention tax credit, calculate qualified wages for ERCs, get stimulus checks, 941-X instructions, and ERC FAQs
Here are some helpful ERC-related IRS website links recommended by Baron Payroll that can make your ERC journey easier, while also helping you save money.
An interview with a business owner whose payroll company helped him get all the ERC and PPP loan stimulus money his small business was entitled to.
The key to learning if you qualify for Employee Retention Tax Credits in 2021 is comparing your quarterly gross receipts from 2019 to 2021.
Outsourcing your Employee Retention Tax Credit business needs to Baron Payroll will lead to an easier, faster, streamlined, and less stressful ERC process.
Find out more about getting and increasing your employee retention tax credits, PPP loans, and filing amended 941X forms from Baron Payroll’s top 20 ERC FAQs.
Debunking these 6 top ERC myths will help you qualify for, and easily collect the Employee Retention Tax Credit money your small business deserves.
You joined a PEO to save some money. After a few years, you may be surprised to learn your savings have eroded. Leaving the PEO might be the right choice.
Get free access to New York's most focused HR & Payroll Learning Center. Watch videos, read blogs, learn and stay up-to-date with all the regulations.
Especially in New York, HR and payroll are more complicated now than ever before, and every year it becomes even more challenging.
For New York businesses trying to make decisions about payroll services options, learn about the different pricing models, costs, and benefits for your company.
Especially in New York, you should update your handbook every year with all the new employment laws and changes.
Baron vs. ADP: Why New Yorkers Are Switching to Baron In Droves
Most NY Business Owners Have No Idea You Must Give Employees Paid Sick Time. What are the rules?
You must classify your employees correctly as exempt or non-exempt from overtime. Unfortunately, it's not as simple as deciding to make them hourly or salaried.
In New York, HR & Payroll is more complicated now than ever before. Hear from other NY buisness owners why they switched to Baron.
Employee Retention Credit or ERC. What is it and how to claim it? You may be eligible for more free stimulus money and not know it.
PEOs offer enticing packages for small businesses, but joining one carries some major drawbacks that you may not be aware of.
An Employee Handbook is Critical to Your New York Business. Here's Why You Need One
A new law took effect that requires most New York companies to provide paid sick leave to employees. Let Baron help you comply in a way that saves you money.
Even if you're operating your business in all the right ways, New York business owners are still at risk. The DOL has vast resources to investigate you.
Don't fall prey to a direct deposit diversion scam. Learn about the mistakes other New York businesses made and implement these best practices now.
Keep these New York laws in mind when classifying an employee as exempt or non-exempt from overtime pay. Getting this wrong can be costly for your business.
