Your Step-by-Step Guide to filling out the Form I-9
You might not know this, but the 2024 Form I-9 is required for all employers.
Yes, it's not just a recommendation—it's a requirement.
The U.S. Citizenship and Immigration Services has made it mandatory for every employer to adopt the updated Form I-9 for 2024. This applies across the board to all businesses, and it's essential to comply to avoid any legal repercussions.
In this blog post, we'll talk about what's changed from the previous form and we'll give you a step-by-step guide on how to fill it out.
Let's go!
What Has Changed in the New I-9 Form?
The updated form is more than just a new piece of paperwork; it's a streamlined tool for verifying employment eligibility. It consolidates sections for easier completion and updates the list of acceptable documents, particularly benefiting those who hire remote workers.
Shorter and Mobile-Friendly:
One of the noticeable changes in the revised Form I-9 is its shorter length, making it easier for employers and employees to complete. Additionally, the form has been optimized to be fillable on tablets and mobile devices, further enhancing its usability.
Rearranged Sections:
The USCIS has restructured the form by moving a couple of sections to improve clarity and organization. These changes are aimed at facilitating a smoother process for both employers and employees during the verification procedure.
Revised List of Acceptable Documents:
Employers need to be aware of the updated list of acceptable documents for completing Form I-9. Ensuring that employees provide valid and current documents is crucial for maintaining compliance with immigration regulations.
How Does the New Form I-9 Affect Remote Workers?
One of the most significant updates is the inclusion of a remote document verification option. This change reflects the evolving workforce and the increase in remote employment, allowing employers to verify documents without the need for in-person inspection.
What are the Penalties and How Do I Stay Compliant?
Employers must be diligent in properly completing Form I-9 to avoid potential penalties. While the revised form aims to simplify the process, errors or omissions may lead to substantial fines.
Maintaining Separate I-9 Files:
To facilitate an efficient audit process, employers are advised to keep the Form I-9 separate from other employee files. During an audit, government officials usually focus solely on determining employment eligibility, making it unnecessary to provide all employee information.
Importance of Proper Completion:
Regardless of whether your state requires electronic verification, it is crucial to fill out Form I-9 accurately and timely. Even in states without electronic verification, employers are still required to retain the physical documentation supporting the employee's eligibility.
What Should I Do Right Now to Comply with the New Form I-9?
- Immediate Action: Review your current employment verification process against the new I-9 form to ensure compliance.
- Update Your Systems: If you use an electronic system for I-9 forms, make sure it's updated to the latest version to stay compliant with DHS standards.
- Evaluate E-Verify: With the new option for remote verification, consider whether the E-Verify program fits your business needs and remote workforce.
Where Can I Get the 2024 Form I-9?
Just fill out the form below, and you’ll get an email from us with your link to the new Form I-9 and a guide on how to fill it out correctly.
Get 2024 Form I-9 for All Employers and Instructions
Fill out this form to receive your 2024 Form I-9 with instructions in your email.
And that’s it!
All in all, the I-9 is an essential document in the employment eligibility verification process, and compliance is crucial for employers to avoid penalties and ensure smooth operations. The recent revisions have made the form more user-friendly and accessible, benefiting both employers and employees.
By staying informed and following the guidelines, businesses can navigate the verification process effectively and maintain legal compliance.
Remember to start using the revised Form I-9 from for 2024 and prioritize proper completion to safeguard your business.
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