Running a business has its fair share of challenges, but keeping track of your employees' time and attendance shouldn't be one of them! Are you tired of the pen, paper, and spreadsheet shuffle? Wondering, "Is a cloud based time and attendance system really better, and how much will it cost me?"
Don't worry; you're not alone!
The answer is...
Yes! Cloud based systems can make your life easier and save you time and money.
In fact, they can significantly increase your productivity while minimizing errors.
And get this: implementing a cloud based system only costs an average of just $1 per employee per week!
By the end of this article, you'll know the benefits of a cloud based system and why it's the best option for tracking your employee records.
Let's go!
What is a Cloud Based Time and Attendance System?
A cloud based system is one of the most popular time and attendance systems used by most businesses.
As I said earlier, the average weekly cost is around $1 per employee, making it an affordable option for most small to medium-sized businesses.
This system stores all data on a cloud based server, meaning you can access your data from anywhere with an internet connection.
Is it Worth it to Keep Track of All Your Records?
Of course, it's worth it!
The Department of Labor mandates employers to maintain accurate records of their employees for seven years.
And not having the proper records can lead to hefty fines and other legal issues.
Can Your Employees Clock In/Out with Your Point of Sale System?
While many businesses use their point-of-sale system for employees to clock in and out, this isn't a good option for tracking time and attendance.
Why?
Because a point-of-sale system only tracks hours worked, not vacation and time off.
Why is Managing Paid Time Off Important?
The benefits of keeping track of vacation, sick, and personal days extend beyond just fair payment; it also helps you manage taking time off for jury duty, funerals, and other necessary events.
For example, you've probably heard the horror stories of employees asking to take off for an uncle that's died (multiple times)…
Then as the employer, you're stuck confronting them without written proof.
But if you keep track of their time off, you can be sure that you're not taken advantage of and that your employees are fairly compensated.
What are the Other Benefits of Cloud Based Time and Attendance?
One of the most daunting tasks for many business owners is processing payroll.
But with a reliable time and attendance system, managing payroll becomes much easier and quicker.
Imagine not having to manually add up time cards and make mistakes, leading to miscalculations and unhappy employees.
Instead, the system does it all for you.
As a result, it's much quicker and more accurate, ensuring your employees receive the correct compensation.
All in all, investing in a reliable time and attendance system is a wise choice.
It not only helps you manage your workforce, but it also ensures you stay compliant with labor laws.
And with the average cost per employee per week being around $1 for a cloud based time and attendance system.
It's affordable for most businesses.
And that's it!
If you found this article helpful, here are some others you might like:
- The Biometric Time Clock: Everything You Need to Know (with examples)
- Fingerprint Time Clock: How Can it Benefit Your New York Business?
- How to Choose the Best Payroll Company for Your Small Business
- The Pros and Cons of Paying Employees with Payroll Paycards
- Why Employee Printback Checks are Good for Your Business
- How Will the New York State Secure Choice Retirement Savings Program Impact Your Business
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